You bill by the hour, but half your team's hours go to work that never shows up on an invoice. Document processing, data entry, report generation, client intake forms, invoice reconciliation. None of that is billable, but all of it eats your margin. We build AI systems that handle the admin work so your team can spend more time on the work clients actually pay for.
The Problem
Every professional services firm we audit has the same story: talented people doing low-value admin work because nobody automated it yet.
Manual invoice processing and reconciliation that takes hours every week. Someone on your team is matching line items, checking amounts, and chasing discrepancies instead of doing client work.
Document data extraction from contracts and forms is tedious and error-prone. Your team is reading through pages of documents, pulling out key terms, dates, and figures by hand.
Weekly report generation consuming hours of admin time. Someone spends every Friday pulling data from three different systems, formatting it, and sending it out to partners and clients.
Client intake and onboarding paperwork that creates friction before the engagement even starts. New clients wait days for forms, agreements, and account setup when it could happen in minutes.
Critical data living in email threads instead of your systems. Important client decisions, approvals, and project updates are buried in inboxes where nobody can find them when they need them.
What We Automate
Every system is custom-built around your firm's processes, your tools, and your client workflows.
Invoices get processed and reconciled without anyone touching a spreadsheet. The system reads incoming invoices, matches them against purchase orders and contracts, flags discrepancies, and pushes approved invoices straight to your accounting system. Your finance team reviews exceptions, not every single line item.
AI reads your contracts, engagement letters, and client forms, then pulls out the data points that matter: dates, amounts, terms, obligations, and key clauses. Extracted data flows directly into your project management and CRM systems. No more typing information from a PDF into a form field by hand.
Weekly and monthly reports get generated and delivered on schedule without anyone lifting a finger. The system pulls data from your project management tools, time tracking, and financial systems, formats it according to your templates, and sends it to the right people. Reports arrive on time, every time.
New client onboarding happens in minutes instead of days. The system sends intake forms, collects information, generates engagement letters with digital signatures, sets up the client in your systems, and kicks off the onboarding checklist automatically. Your team starts working on the actual engagement faster.
Important client communications get captured and logged in your CRM automatically. The system scans incoming emails, identifies project-relevant information like approvals, decisions, and scope changes, and logs them in the right client record. No more critical information trapped in someone's inbox.
Real Results
Real results from professional services firms that automated their operations with Eukairox.
How It Works
Four steps. No guesswork. We handle the build so your team can focus on billable work.
We map your firm's admin processes: invoicing, document handling, reporting, client intake, and internal communications. We quantify exactly how many hours your team spends on non-billable work every week.
We identify which workflows will save you the most time and money when automated. You get a clear picture of the ROI before we build anything, so there are no surprises.
We build your custom automation systems and connect them to your accounting software, project management tools, document storage, and CRM. Everything is tested with your real data and your real workflows.
Your systems go live and we monitor accuracy, throughput, and edge cases. We fine-tune extraction models, adjust report templates, and optimize workflows based on how your firm actually works.